BYLAWS OF
HOLLANDIA INTERNATlONAL SOCCER CLUB INC.
1. GENERAL
0. 1 Title
These bylaws may be cited as the Bylaws of Hollandia International Soccer Club Inc.
0.2 Definitions
In these Bylaws:
(a) “Act” means The Non-Profit Corporation Act (Saskatchewan);
(b) “Adult” means an individual 18 years of age or older;
(c) “Board”, “Board of Directors” and “Directors” mean the directors of the Club for the time being;
(d) “Club” means Hollandia International Soccer Club Inc.;
(e) “Coaching Member” means an individual who has satisfied the requirements of clause 3.1(b) of these Bylaws;
(f) “Honorary Member” means Person which has satisfied the requirements of clause 3.1 (c) of these Bylaws;
(g) “Members” means all members of the Club comprised, for the time being, of Participating Members, Coaching Members and Honorary Members;
(h) “Participating Member” means an individual who satisfies the requirements of clause 3.1 (a) of these Bylaws;
(i) “Person” includes an individual, family, partnership, association, corporation or any other entity recognized by the Directors;
(j) “SYS” means Saskatoon Youth Soccer Inc. or any similar successor or replacement governing entity, from time to time.
0.3 Interpretation
(a) Words importing the single number shall include the plural and vice versa.
(b) Words importing the masculine gender shall include the feminine and neuter where appropriate and vice versa.
2. OBJECTS
1.1 The objects of the Club are:
(a) to promote and assist the development and enjoyment of soccer for all players in Zone 2 as established by SYS, or such similar or replacement zone which may be established by SYS, from time to time, while fostering good sports(wo)manship, physical conditioning and excellent soccer skills;
(b) to use the resources of the Club to
(i) build team structures which will provide continuity and consistency m both playing opportunities and in coaching
and provide opportunities to play on teams and in divisions compatible with skill level;
(ii) recruit coaches and encourage continual improvement in coaching through clinics, courses and the exchange of
ideas, skills and expertise among Club teams;
(iii) provide opportunities for Club teams to experience appropriate levels of competition to further their development;
(iv) assist the community associations within Zone 2 in the development of programs to encourage participation in and
the development of player and coaching skill at the mini-soccer level;
(v) meet and collaborate with other soccer entities at any organizational and technical level; and
(vi) to advocate and lobby for changes and improvements where necessary or desirable to further the objects of the
Club.
3. MEMBERSHIP
3.1 Membership of the Club is open to all interested persons, subject to the limitations of space and the resources of the Club, and further subject to the qualifications and requirements hereinafter set out for the categories of membership as follows:
(a) Participating Members
Participating Members means the parents or guardians of those individuals registered to play on a Club team or, if applicable from time to time, any Adult members registered to play on a Club team during either the indoor or outdoor playing season upon the payment of the registration fees prescribed in Section 3.2. The term of Membership of Participating Members shall expire 12 months from the official registration date of the most recent playing season for which a registration fee has been paid.
(b) Coaching Members
Those individuals who have applied and been approved by the Board to coach a Club team shall be coaching members of the Club.
(c) Honorary Members
Those Persons who are not Participating Members but have supported or wish to support the Club either financially or by other means may, in the discretion of the Board, be granted an Honorary Membership in the Club, for such length of time and subject to such rights or restrictions as the Board may determine.
3.2 Registration Fees
Registration and other fees shall be paid by Participating Members in such amount and at such time as prescribed by the Directors prior to each playing season.
3.3 Waiver of Registration Fees
The Directors may, in their absolute discretion, waive the payment of registration or any other fees for any Member, in whole or in part, from time to time. The reasons for such waiver of fees shall be duly recorded in the minutes of the Directors’ meeting at which such decision was made.
3.4 Rights of Members
All Members (subject, in the case of Participating Members, to the payment or waiver of registration fees as provided for in Sections 3.2 and 3.3) shall be entitled to attend, participate and vote at Members’ meetings and to receive all notices, newsletters and other information as the Board may provide to Members from time to time.
4. DISCIPLINE OF MEMBERS
4.1 Failure to Pay Registration Fees
Any Member who has failed to pay any prescribed fees of the Club for a period of 30 days after the due date, and after further notice in writing from the Club and failure to pay such fees within 15 days thereafter, shall, in the discretion of the Directors, be either suspended as a Member and shall lose his or her privileges of Membership unless and until the Directors restore such Membership, or shall have his or her Membership cancelled.
4.2 Other Breach
If it appears to the Directors that any Member has been guilty of a breach of any of these bylaws or other rules or regulations
of the Club, or has been guilty of misconduct which, in the opinion of the Directors, is detrimental to the character or objects
of the Club, the Directors, if they consider the conduct sufficiently serious, may:
(a) appoint a time and place for inquiring into such conduct;
(b) give the Member at least 7 days’ notice in writing of the time and place of the holding of such inquiry, which notice shall specify the charge against the Member; and
c) conduct the hearing.
Should such Member fail to appear before such meeting or having appeared, should fail to give a satisfactory explanation of the conduct complained of, the Directors may suspend such Member from Membership for such period as the Directors may determine or expel him her from membership in the Club. The tribunal set up to hear the charges against the Member shall be selected from the Board of Directors by the Board and shall be no less than 3 members of the Board, none of which shall be directly involved in the complaints or allegations against the Member.
4.3 Appeal by Member
Any Member who has been the subject of discipline proceedings under Section 4.2 shall have the right to appeal the decision of the tribunal to the full Board. For the purposes of such appeal, the members of the tribunal shall be excluded from the appeal proceedings or from taking part in the decision rendered by the Board on such appeal. The Board shall be entitled, nevertheless, to receive, either orally or in writing, the reasons for the decision of the tribunal and a summary of such facts as the tribunal considered relevant to its findings.
Any Member wishing to appeal under this section shall do so by notice which shall be delivered personally to the President, Vice-President or Secretary of the Club within 30 days from the date of the tribunal’s decision.
No Member of the Board directly involved in the complaints or allegations against the Member shall take any part in such appeal proceedings, other than for the purpose of giving evidence.
Upon hearing such appeal, the Board may confirm the decision of the tribunal, reverse such decision or substitute its own decision therefor.
4.4 No Refund of Registration Fees
Any Member whose membership in the Club has been suspended or terminated shall not be entitled to receive any refund, in whole or in part, in respect of registration fees paid by such Member.
4.5 Disqualification
No person expelled from membership shall be eligible for election as a Director of the Club for a period of 2 years from the date of expulsion.
5. MEMBERS’ MEETINGS
5.1 Annual Meeting
An annual meeting of the Club shall be held on such date not later than the 15th of December of each year, as the Directors may determine.
5.2 Special Meetings
A special meeting of the Club may be called at any time by the Directors and shall be called by any Director if requisitioned in writing by 25 of the Members in good standing, which requisition shall state the reason for calling the meeting.
5.3 Voting Procedures
(a) At any annual or other meeting of the Members, for matters other than the election of Directors which shall be governed by the provisions of Section 6.3 hereof, a resolution put to the vote of the meeting shall be decided on a show of hands, unless a poll is, before or on the declaration of the result of the show of hands, demanded by at least 2 Members entitled to vote at the meeting, and, unless a poll is so demanded, a declaration of the chairperson that a resolution has, on a show of hands, been carried, or carried unanimously, or by a particular majority, or lost and an entry to that effect in the minutes of the Club, shall be conclusive evidence of the fact.
(b) If a poll is duly demanded, it shall be taken in such a manner as the chairperson directs, and the result of the poll shall be deemed to be the resolution of the meeting.
(c) Subject to Section 3.4, on a show of hands or poll vote, every Member present in person shall have one vote.
5.4 Quorum
A quorum for the purpose of any resolution at any general meeting shall be 15 Members. If a quorum is present at the opening of a meeting of the Members, the Members present may proceed with the business of the meeting, not withstanding that a quorum is not present throughout the meeting. If, within one-half hour from the time appointed for a meeting a quorum is not present, the meeting shall stand adjourned to the same day in the next week, and at the same time and place, and the Members present at such adjourned meeting shall be a quorum.
5.5 Form of Notice
Notice of any annual or special meeting of the Members shall be given, as permitted by the Act, to each Member at his her last known address as shown in the records of the Club and may be contained as part of the Club newsletter. Notice shall be deemed to be given on the day following the date of mailing thereof, and not less than 15 days’ notice and not more than 50 days’ notice of any such general meeting shall be given, which notice shall state the business to be Transacted at such meeting.
6. DIRECTORS AND OFFICERS
6.1 Number of Directors
The Board of Directors shall consist of a maximum of 25 Directors. A maximum of 16 directors shall be elected; the outgoing President will automatically assume the position of Past President; and a maximum of 8 directors shall be appointed in the manner as described in Section 6.2.
6.2 Appointment of Directors
The executive committees of the River Heights, Lawson Heights and Silverwood Heights Community Associations may each appoint a maximum of 2 representatives to serve as Directors of the Club. The executive committees of the City Park and North Park Richmond Heights Community Associations may each appoint 1 representative to serve as a Director of the Club.
6.3 Election of Directors
A maximum of 16 Directors may be elected at the annual meeting of Members. Nominations may be made by any Participating Member with the consent of the nominee for specific offices and positions. Notice of the offices and positions on the Board of Directors to be elected at the annual meeting shall be circulated with the notice of annual meeting. If there is more than one nominee for a specific office or position, an election for such office or position shall take place by written ballot. Such election or elections shall take place in the same chronologically descending order as the offices and positions set out in the notice to the annual meeting. A nominee who has allowed his or her name to stand for election to a particular office or position but has been unsuccessful in such election may also allow his or her name to stand for any other office or position to be filled thereafter. If only one nominee has been presented for a specific office or position, such election may take place by acclamation or by show of hands following the close of nominations for that office or position. To be eligible for nomination as President, a person must have served on the Board of Directors for at least one year.
6.4 Term of Office
All Directors, elected or appointed, shall hold office for a one-year term. Subject to Section 6.5, a retiring Director shall be eligible for re-election.
6.5 Officers
The officers of the Club shall be President, Vice-President, Past President, Secretary and Treasurer. The Members by ordinary resolution at any general meeting may provide for any other officer or officers. An individual may not hold any one of the above offices for more than 4 consecutive terms.
6.6 Qualification of Directors
All Directors must meet the qualifications stated in the Act. An individual shall not be required to be a Member to serve as a Director of the Club. Any Director who is not a Member shall not be entitled to vote at any Members’ meetings but shall be entitled to attend such meetings and otherwise fully participate in the business thereof.
6.7 Powers of the Board
The Board of Directors shall manage the affairs and promote the objects of the Club.
6.8 Vacancies
The Directors may fill any vacancy occurring in its number by reason of the resignation or other termination of a Director’s term by appointing an individual by ordinary resolution who shall hold office until the normal date for retirement of the Director being replaced. In the event no one is elected as President at the Annual General Meeting, the Board of Directors shall have the power to appoint an acting President from the elected officers at the first meeting of the Board following the Annual General Meeting.
6.9 Removal of Directors
The office of a Director shall be vacated if:
(a) the Director resigns by notice in writing to the Club;
(b) the Director is absent, without reasonable cause, from 3 consecutive meetings of the Board; or
(c) the Members by ordinary resolution at a meeting duly called remove any Director or Directors from office.
6.10 Duties of Officers
The duties of each officer shall be those usually pertaining to the office held, and as the Directors may from time to time stipulate. The guidelines describing the duties for the officers of the Club, as amended by the Directors from time to time, shall be contained in an appendix to these Bylaws. Such appendix may also describe the duties pertaining to other positions which may be established by the Directors from time to time which may be, but need not be, filled by a Director of the Club.
6.11 Board Procedures
The Board of Directors may, from time to time, make such regulations governing its meetings and procedures as it may determine including procedures for any proceedings under Sections 4.2 and 4.3 of these Bylaws.
6.12 Board Committees
The Board may create and prescribe the duties and terms of reference of such committee or committees of Directors as it may from time to time determine necessary to more effectively permit the efficient direction of the business and affairs of the Club. The Board may delegate to such committee or committees any of the powers of the Board except those which under the Act must be exercised by the Board itself, provided that any such delegation shall not limit the ability of the Board to make decisions on any subject matter so delegated. The procedures of any such committee or committees of the Board shall, except as otherwise determined by the Board, be those applicable to the Board.
7. MEETINGS OF DIRECTORS
7. I Notice
Notice of any meeting of Directors shall be given by the President, Vice-President or Secretary in writing or by telephone not less than 1 day before such meeting as may be necessary or desirable to conduct the business and affairs of the Club. Notice of such meeting by telephone shall be deemed to have been sufficiently given if particulars of the time, date and place of the meeting were communicated to any individual answering at the last known telephone number of the Director known to the Club or by leaving such particulars by voice message or such similar device available at such telephone number. Notice of any meeting may be waived by any Director in any manner. No notice shall be necessary in the case of a meeting of Directors held immediately upon adjournment of the annual meeting of the Club.
7.2 Telephone Meetings
A meeting of the Directors may, if all Directors consent, be held by telephone or other method of communication facilities as permit those Directors participating in the meeting to participate thereat, and a Director so participating in such meeting by such means is deemed to be present at the Directors’ meeting.
7.3 Resolutions Effective
A resolution in writing, signed by all the Directors without their meeting together shall be as valid and effectual as if it had been duly passed at a meeting of the Directors duly called and constituted.
7.4 Voting
Each Director shall have One vote. Except as otherwise required by the Act, all questions arising at any meeting of the Board shall be decided by a majority of the votes cast on such question.
7.5 Irregularities
All acts done at any meeting of the Directors shall, notwithstanding that it shall afterwards be discovered there was some defect in the appointment of a Director acting thereat, or that any Director was disqualified, be as valid as if such person had been duly appointed and was qualified to be a Director.
7.6 Quorum
A quorum of the Board of Directors shall be 7.
7.7 Members to be Kept Informed
The Board shall endeavor to inform the Members of upcoming regular Board meetings by notice in the Club newsletter or other suitable means. Members may attend, but not vote at, any meeting of the Board after giving prior notice to any Director of his or her intention to attend such meeting. Submissions from such Member or Members attending meetings of the Board may be entertained in the discretion of the chairperson.
8. FINANCIAL AFFAIRS
8.1 Fiscal Year
The fiscal year of the Club shall end on the 31st day of August of each year.
8.2 Records
The Directors shall cause to be kept proper records and accounts of all transactions of the Club.
8.3 Financial Disclosure
(a) The Directors shall place before the Members at every annual meeting:
(i) financial statements for the fiscal year ended not more than 4 months before the annual meeting;
(ii) the report of the auditor; and
(iii) any further information respecting the financial affairs of the Club.
(b) The Directors shall approve the financial statements and shall evidence their approval by the signature of one or more Directors.
(c) No financial statement shall be released or circulated unless it has been approved by the Directors and is accompanied by the report of the auditor.
(d) The Club shall send to each Member a copy of the financial statements and the report of the auditor or may, in lieu thereof, publish a notice stating the documents are available at the residence of the President or Treasurer of the Club and that any member may, upon request, obtain a copy free of charge by prepaid mail to his address or by calling at the residence of the President or Treasurer upon reasonable notice and at a reasonable time.
7.4 Deposit of Funds in the Name of the Club
(a) All funds of the Club shall be deposited in one or more accounts in the name of the Club at a chartered bank, trust company or credit union, designated by the Directors.
(b) Any two of the President, Vice-President and Treasurer shall, unless changed by the Directors as hereinafter provided, be authorized to sign in the name of the Club all cheques, notes, bills of exchange or other negotiable instruments and all other documents or contracts pertaining to the business and financial affairs of the Club. The Directors may, by ordinary resolution, change the designated officers or the required number of such authorized signing officers, from time to time.
7.5 Auditor
The Members of the Club shall at each annual meeting appoint an auditor to hold office until the close of the next such meeting. Such auditor shall meet the qualifications prescribed by the Act.
9. INDEMNITY
8.1 Indemnification
Except in respect of an action by or on behalf of the Club to procure a judgment in its favour, the Club shall indemnify a Director or officer of the Club, and all former Directors and officers of the Club (the “Directors and Officers”) and their heirs and legal representatives, against all costs, charges and expenses, including an amount paid to settle an action or satisfy a judgment, reasonably incurred by any of them in respect of any civil, criminal or administrative action or proceeding to which they are made a party by reason of being or having been a director or officer of such Club, where:
(a) he or she acted honestly and in good faith with a view to the best interests of the Club; and
(b) In the case of a criminal or administrative action or proceeding that is enforced by a monetary penalty, he or she had reasonable grounds for believing that his or her conduct was lawful.
10. AMENDMENT OF BYLAWS
9.1 The Directors may, by resolution, make, amend or repeal any bylaws that regulate the activities and affairs of the Club.
9.2 The Directors shall submit a bylaw, or an amendment or repeal of a bylaw, to the Members at the next meeting of Members, and the Members may confirm, reject or amend the bylaw, amendment or repeal.
Submitted by the Board of Directors and ratified by the Members in accordance with the Act this 5th day of December 2001.
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President
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Secretary
APPENDIX A
PART I
DUTIES OF OFFICERS
1. President:
The President is responsible to oversee the general operation of the Club and ensure that such operation conforms to the Bylaws and guidelines set out in the constitution. In addition, the President shall lead the Board of Directors and the Club toward the fulfillment of the stated objectives of the Club.
The President is also responsible to
- ensure that the administrative affairs of the Club are carried out effectively;
- preside at all general and Board of Directors meetings:
- call meetings as required to ensure successful operation of the Club, or in response to special requests as provided for in the Bylaws;
- be a signing officer of the Club.
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2 Vice-President:
The Vice-President will perform the duties of the President in his/her absence, resignation, or inability to perform such duties until a new President is appointed or elected, or until the President is able to resume the normal duties of the position. The Vice-President may also be requested to assist the President in carrying out the administrative affairs of the Club. The Vice-President will be one of two Saskatoon Youth Soccer (SYS) representatives from the Board of Directors and shall report on all SYS matters to the Board of Directors.
3. Past President:
The Past President shall take office immediately upon his / her resignation as President or upon the election of a new President. The President assigns responsibilities to the Past President.
4. Secretary:
The Secretary of the Club is responsible to:
- keep minutes, correspondence and records of the Club and all committees;
- assist the President as requested in conducting the administrative affairs of the Club pertaining to meetings and records;
- make records available to Club Members for inspection upon request as provided for in the Club’s Bylaws.
5. Treasurer:
The Treasurer is responsible for administering the financial affairs of the Club. The Treasurer shall:
- receive all moneys collected on behalf of the Club and issue duplicate receipts;
- deposit funds of the Club in Club bank accounts, and attend to the banking affairs of the Club;
- prepare a financial statement for presentation and distribution at all general meetings and Board of Directors meetings as requested; (NOTE: ‘semi-annual meetings’ has been deleted.)
- arrange for payment of invoices and other moneys owing due to the operation of the Club;
- recommend and arrange for the investment of any Club moneys in excess of that required to conduct the normal business of the Club;
- coordinate the preparation of an annual budget for the Club based on input from the other members of the Board of Directors and from any committees of the Club. A current budget review will be incorporated in any financial statements presented the Club;
- arrange for an annual audit of the financial records;
- arrange for inspection of the financial records of the Club by any Member as provided for in the Bylaws;
- be a signing officer of the Club.
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APPENDIX A
PART 11
DUTIES OF OTHER BOARD POSITIONS
1. Equipment Manager:
The Equipment Manager is responsible for the control and management of all Club owned equipment. Duties will include the following specific responsibilities:
- maintain a current inventory of all Club owned sports equipment;
- recommend and arrange for the purchase of equipment necessary for the operation of Club teams;
- prepare guidelines to assist with the effective planning and budgeting for Club equipment.
2. Male Coordinator:
The Male Coordinator is responsible to develop and maintain an effective liaison between the Board of Directors and the various Club teams for the purpose of day-to-day operation of the teams. The Male Coordinator is responsible for facilitating the male player tryout and evaluation process and participates in the recruitment and evaluation of coaches.
3. Female Coordinator:
The Female Coordinator is responsible to develop and maintain an effective liaison between the Board of Directors and the various Club teams for the purpose of day-to-day operation of the teams. The Female Coordinator is responsible for facilitating the female player tryout and evaluation process and participates in the recruitment and evaluation of coaches.
4. Adult Coordinator:
The Adult Coordinator is responsible to develop and maintain an effective liaison between the Board of Directors and the various senior teams associated with the Club.
4. Communications Director:
The Communications Director is responsible for:
- coordinating the necessary communications between the Board of Directors, teams, coaches and sponsors.
- ensure that the membership is informed of Club activities through (delete: ‘the issuance of’) a newsletter to be issued at intervals agreed upon by the Board of Directors. The Communications Director is directly responsible for the issuance of the newsletter, which shall be a forum to be used by coaches, teams, the general membership and the Board of Directors.
- contributing to the well-being of the Club by coordinating sponsorship. (NOTE: This responsibility is taken from the former Fund Raising Coordinator position.)
- liaising with the Web Site Manager on behalf of the Board of Directors.
- establishing an effective internal communications system.
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6. Technical Director:
The Technical Director is responsible for the technical development of the Club and will represent the Club’s technical interests as directed by the membership and the Board of Directors. Specific duties may include:
- recommending and arranging for the sponsorship (by the Club) of various technical courses and clinics for coaches and players;
- interface with other organizations involved in the technical aspects of the sport in order to represent Club interests and acquire information related to development opportunities available through these organizations;
- develop a liaison with appropriate governing bodies involved in the development and modification of regulations and procedures for the purpose of influencing changes that will support the objectives of the Club;
- overseeing the male and female player tryout and evaluation process;
- participating in the recruitment and evaluation of coaches.
7. Head Coach
The Head Coach, under the guidance of the Technical Director, is the primary resource person responsible for working with all coaches to develop their coaching expertise and to assist coaches in practice planning and execution.
8. Registrar:
The Registrar will arrange for and record the registration of all Club players for each soccer season. Specific duties include:
- arrange and oversee registration nights on the dates determined by the Board of Directors
- collect and record registration forms, registration fees and uniform deposits;
- maintain a data base of players and teams;
- preparation and submission of team registration forms to SYS;
- attend SYS player placement meetings on behalf of the Club;
- collect registration fees from transferred players, new players (late registrations) and delinquent players;
- deliver registration payments to the Treasurer;
- initiate the withdrawal and refund process upon request from a registered player;
- submit uniform deposit cheques to the Treasurer upon notice from the Equipment Manager.
8. Facilities Manager:
The Facilities Manager is responsible for:
- booking suitable facilities for Club functions (including tournaments and practice times) from the City, the Saskatoon Soccer Centre, or other sources.
- collecting fees from the teams using the fields and facilities, record such collections and deliver them to the Treasurer
- receiving invoices from the City, Saskatoon Soccer Centre and other sources, record such invoices and direct the Treasurer to make payments.
- acquiring practice times and allocating these times in a fair manner to accommodate the needs of all Club teams for both the indoor and outdoor seasons.
- involve other volunteers to assist in fulfilling the responsibilities of the Facilities Manager position.
10. Special Events Director:
The Special Events Director is responsible for organizing and coordinating Club functions approved by the Board of Directors of both a technical nature (tournaments, clinics, coaches meetings) together with the Technical Director and otherwise (Coaches - Managers Appreciation Night, AGM, BBQ). Volunteers from the Board of Directors and the general membership will assist the Special Events Director.
11. Tournament Director:
The Tournament Director will be responsible for:
- coordinating the Annual Hollandia Invitational Soccer Tournament (HIST) in conjunction with a volunteer tournament committee;
- coordinating any other tournaments the Club may deem necessary to host.
12. Volunteer Coordinator:
The Volunteer Coordinator is responsible for:
- identifying volunteers for the Board of Directors and various working committees;
- recruiting volunteers, coaches, managers and Board members in conjunction with other Directors;
- involving volunteers in meaningful Club tasks;
- reviewing the long term volunteer commitment to the Board of Directors to ensure succession plans are in place.
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APPENDIX A
PART 111
OUTLINE OF COMMITTEES AND THEIR RESPONSIBILITIES
1. TECHNICAL COMMITTEE:
The Technical Committee consists of the Technical Director, Head Coach and the Male, Female and Adult Coordinators, and one other member of the Board of Directors appointed annually by the Board of Directors. It is responsible for all technical issues including team selection, placement in divisions and development.
The President (or in his/her absence the Vice President) attends all meetings of the Technical Committee in an advisory, non-voting capacity. He / she ensure that any Technical Committee member who is in a conflict of interest over a certain issue, will either excuse themselves or abstain from voting on the issue.
The President is responsible for relaying the decisions of the Technical Committee to all parties concerned and acts as a liaison in such cases.
2. TOURNAMENT COMMITTEE:
The Tournament Committee shall consist of at least one member of the Board of Directors and a minimum of three other volunteers from the Club. The Tournament Committee is responsible for planning and conducting the Annual Hollandia Invitational Soccer Tournament.
3. WAYS AND MEANS COMMITTEE:
The Ways and Means Committee shall consist of the President, Treasurer and Registrar. The Ways and Means Committee is responsible for reviewing any situation that arises with regards to financial difficulties of players or families. They have the right to have fees waived or reduced and are compelled to handle such issues in strictest confidence. They are responsible for reporting to the Board of Directors the number of situations reviewed and the total financial implication to the Club but shall not report on any other details such as names.
4. DISCIPLINARY COMMITTEE:
The Disciplinary Committee consists of the Male, Female and Adult Coordinators and one member of the Board of Directors as appointed annually by the Board of Directors. The Disciplinary Committee deals with all matters pertaining to the violation of Club policy or matters referred to the Club by governing bodies such as S.Y.S. or Saskatchewan Soccer. These matters include, but are not limited to issues such as: on and off field behavior; complaints by parents; tampering or interfering with player / team selection; interfering with the players of other clubs or zones.
5. PLANNING COMMITTEE:
The Planning Committee is responsible for annually drafting a Long Term Plan (3 to 5 years) for review and ratification by the Board of Directors.
The Planning Committee consists of a minimum of four members of the Board of Directors that are appointed annually by the President. It is responsible for reviewing the Bylaws and Policies & Procedures of the Club on an annual basis immediately prior to the Annual General Meeting. It may propose amendments to the Bylaws for review by the Board of Directors prior to the Annual General Meeting. It may propose amendments to the Policy & Procedures of the Club to the Board of Directors at any time.